Minutes of Cryonics Europe meeting 11th May 2002

Minutes taken by Ray Rowley

NOTE: In this meeting we will be electing and/or re-electing officers for the group. There appears to be alot of shuffling around with the retirement of David. This saga will unfold as the meeting progresses and I hope to get as much of it down as possible.

Chrissie welcomed everyone and thanked Alan and Sylvia for hosting the meeting.
Thanks to David & May for their work in the past.
Thanks to Mark for continuing from David and to Graham.
Chrissie sets out agenda for the meeting.
Apologies received from Tesh Rai

Chrissie - requests reports from existing officers explaining that there may be two reports for each section because of the change over.


David Flude's Progress Report:

It's just over one year since we first founded Cryonics Europe/ECSG and progress has been rapid and very satisfactory.

The Standby Team led by Alan Sinclair now has 19 Team Members and 3 Non Participating Members. Team Equipment has been upgraded by over 15,000 and a new Training Manual & CD published. C.I's UK Facility at F.A.Albin & Sons has received a new Heart Lung Resuscitator, Multipoint Injectors & revised Medications.

John de Rivaz set up a comprehensive new Website & Online Mailgroup for us during the year.

A Scientific/Medical Advisory Board led by Dr.Mikhail Soloviev was established in November 2001.

Over 75 Members are registered at our Online Mailgroup and over 100 on our Postal List.

Mark Walker publishes a new group newsletter Future Quest that goes out to Team Members. C.I.'s UK Membership has increased from 12 to 33. C.I.'s Worldwide Membership increased by 73 in 2001 and by over 200 between late 1998 & 2001. C.I.now cares for over 40 Whole Body patients.

Regular meetings, training sessions & socials were held monthly in places as far afield as Cornwall, Nottingham, London and the South Coast. Over 40 media enquiries were handled during the year and we appeared on many television and radio programmes.

We mustn't forget that we are a European organisation. During the year we renewed our links with our friends in the Netherlands C.I.group and made contact with C.I organisations and individuals in Belgium, Denmark, Ireland, Italy, Norway, Russia, Spain, Sweden and Switzerland. We welcome all new contacts both inside & out of Europe.

Footnote:

After a year as Secretary Ihave decided to take a break from the growing workload. Prior to this I was membership manager at Alcor UK and for around 20 years I have served as a volunteer at local United Nations Associations and other organisations. My wife May has helped enormously in C.E.'s administration and also needs a rest from the work.

I am pleased to say that we plan to hand over to three very competent younger Officers familiar to you all. Mark, Graham and Ray who will bring new blood and new ideas to our organisation. We are very confident that the future of your organisation - Cryonics Europe - will be in safe hands.

May and I are not leaving the group - very far from it. We will remain as dedicated C.I. & C.E. Member: and we intend to come to all the meetings and training sessions. So we look forward to seeing you there

Retired Secretary: David Flude

H. O. P. R. T.

Registered Medical Charity Number 1001750 since 1990.

6 Dovecote Drive, Wollaton, Nottingham, NG8 2NB.
Trustees: David Flude, May Flude, Graham Hipkiss, Mark Walker. Accounting Manager: Graham Hipkiss.

Financial Statement for year ending 31.12.2001.

INCOME:
*From 1.1.2001 to 23.7.2001-see FootnoteSub-Total = 2,340.00
* Since 23.7.2001:
Donations to HOPRT-Lump Sums/DDR/STO758.00
Miscellaneous Receipts-Media200.00
Newsletter subscriptions40.00
Bank Interest.05
Investment Interest/Dividends -none-
Sub-Total = 998.05
EXPENDITURE:
*From 1.1.2001 to 23.7.2001-see Footnote Sub-Total = 2,550.00
* Since 23.7.2001:
Ambulance-Repairs etc.-charges not passed to HOPRT-
Electricity Supply-SEEBOARD-72.33
Postage & other miscellaneous expenses-not charged-
Gases Rental-B.O.C.-70.47
Insurance-Building-Abbey Associates-for 12 months-379.84
Newsletter-estimated-40.00
Rates-Business-Eastbourne Council-awaiting demand
Rent to Freeholder-temporarily waived
Sewerage Supply-Southern Water-99.97
Telephone-B.T.59.03
Water Supply-S.E.Water-paid in advance to 31.3.2002-122.71
Sub-Total = 844.35
Bank Balance Barclays ac/60224545: 31:12:2001-Credit of277.05
"Future Fund" Alliance Trust a/c
Investments at 5.10.2001157.00
Cash 12.84

Prepared by David Flude-Hon.Treasurer(Retiring)

* This year the Accounts for HOPRT are as follows: The Potts Marsh Facility was sold on 23.7.2001 and a new building purchased in Victoria Drive, Eastbourne. All Accounts for the Part Year from 1.1.2001 to 23.7.2001 were prepared by Jack St.Clair. After 23.7.2001 the remaining year's Accounts to 1.1.2002 were prepared by David Flude.


Alan has funded most of the standby team projects and it was suggested that he should not have to continue to do so, especially the consumable items that were needed.

Chrissie thanked Alan for all the effort and expenditure he has put in and emphasises the whole groups thanks.

David - we have gone from 12 members to 33 members. 120 on the postal list. and built up in Europe notably the Netherlands group and more recently Denmark.

Mark takes over from David as secretary. He announces that he has changed database to streamline it. Newsletter is going well and also getting items sent in from members and is sending a copy to the national library.

He mentioned an organisation called Give As You Earn. If you join the organisation you can get tax reductions (companies) and it was suggested we should investigate. We may be eligible for money, as registered charity.

David asked if we could halve the cost of the newsletter which may increase the number of subscriptions.

Mark suggested more issues per year rather than drop the price.

Chrissie suggested sending it via email to save paper printing and postage to those who are willing.

David suggested a cost 5 pound per year.

Mark agreed the electronic version is a good idea.

Mark showed Alan & Chrissie's brochure designed for new members and for existing members, possibly to give to doctors and local hospitals.

Alan is also working on a new brochure (or flyer) aimed at hospitals with information on the cool down and contact numbers.

Chrissie suggested adding the web address to the cover of new brochure.

Ray suggested adding contact address and telephone numbers on the very back page. This was agreed.

Chrissie questioned the inclusion of an enrolment form.

It was suggested that a key code panel should be put on the standby workshop in case Alan and Sylvia are away when access is needed. Other keys would be available inside this. Possibly a key safe with a key code. All agreed.

That concluded Mark's report.

Graham's (Treasurer) report was brief as much had been covered by David. There was a balance 601 as of yesterday. Income is currently 145 per month and liabilities of 45 per month. Therefore about 100 per month is being generated.

Alan said that originally it was to be split between expenses and savings for suspension.

David suggested we put some into a building society or post office account to earn interest. Alan said an emergency fund is essential and we must start this up soon to get about 2000 to cover a suspension.

Graham agreed we will leave things as they are for now to build up a cash sum for reserve.

Standby Team Report

Alan said that we are now in a position to use his house as a training site. We now have a trailer, most of the equipment we need, but still require pumps and to modify the cool down bath. He estimated that in the next six months we will be able to perform a good cryopreservation.

Profusion network is now set up and will require more training, needs more than just the three months. Another undertaker has volunteered to visit and help.

Alan has suggested that he has four training sessions in the first year with four different employees of the undertaker, and to give him a kit to practise and train. This will be an ongoing expense, possibly costing 300 each time which would have to come out of the kitty. The new trailer can be used to do a full profusion, has it's own oxygen supply and electricity.

It was suggested that some undertakers may be prepared to train in perfusion techniques etc. without us paying them to attend as they would be gaining new additions to their skills.

Chrissie thanked Alan for pamphlets and training manuals etc.

David added his thanks and suggested Alan is the most knowledgeable cryonicist outside the US.

Chairman introduced amendments to the constitution. With David's resignation the officers role's are subject to change. Prior to the meeting acting officers agreed proposals to be put to meeting.

  1. Media Manager needs to be fully signed up (preferably with C.I.) It was Chrissie's personal recommendation to make the media manager and chairman the same role as this function was already in place according to the constitution.
  2. We must have a Secretary, and a Membership Manager. These two roles to be joined for which Mark has been suggested and agreed. Paperwork to be changed accordingly after voting has taken place.
  3. Ray agreed that if elected he would be happy to act as General Assistant.
  4. David requested he should be given a formal title.
  5. Officers were nominated unopposed
PostNominationProposerSeconder
Chairman and Media ManagerChrissie de RivazDavid FludeGraham Hipkiss
Secretary and Membership ManagerMark WalkerChrissie de RivazDavid Flude
TreasurerGraham HipkissDavid FludeMark Walker
General AssistantRay Rowley

Chrissie suggested that the Web Master, (Currently John de Rivaz) should not be re-elected annually as the web address would have to change every year, as John has bought the domain name. The group might like to re-elect another person or keep him as webmaster as a permanent position.

Chrissie stated that she has been approached to remove the word CI in the opening paragraph of the constitution as this would seem to preclude non CI members from joining. CI, Alcor and TDIS are demonstrating their own cooperation by having a cryo summit this year. Although she and most of the members are fully committed to CI as an organisation, we are a small group we could be harming ourselves if we are seen to limit our members this way.

A secret ballot was held to either keep or drop the words CI from the first clause of the constitution. David - raised complaint that he didn't know about the voting for the change to the constitution and says that the current constitution stated that subjects to be raised should be notified at least 10 days in advance. Chrissie replied that the item was put on the agenda but did not specify the details as she did not think this was necessary as no other item contained details and the constitution did not require this.

Chrissie asked if the insurance situation had progressed and Alan agreed to look into this.

Chrissie suggested that officers should check on any letters or correspondence to publicity groups or magazines of anything that falls under the CE umbrella. It is to prevent erroneous messages such as the current edition of The Immortalist naming officers and roles which do not officially exist. Naturally, anyone is free to make their personal contributions to any publication if they do not suggest it is an official C.E contribution. Most members agreed this was sensible.

Membership fees discussed by whole group and Mark would make his suggestions later.

The vote for the amendment was announced and with only two votes against the changes, David was unable to accept the majority decision and resigned, leaving the meeting immediately. It is with regret that we accept his (and May's)departure.